HOW TO: Optimise Your Business Management

TeamWox logoIf you are running a company or working for any company you might have faced several problems regarding management and optimisation, and you might not have that potential to become productive. Now we are going to review a highly efficient enterprise management system called TeamWox. The best part is, it is implemented in the form of a cloud, thus making the storage stuffs more easier to access and making it unlimited. You can manage your tasks, documents, CRM, use IP telephony, etc.

You can also work in a local network or via the Internet. They also have advanced security system to protect your documents and files.


Key Features Of TeamWox

Below I have mentioned some of the key features of TeamWox.

  • Collaboration & Voice communication.
  • HRM, Team management & Payroll.
  • CRM, Service Desk & Online Assistant can be integrated into websites.
  • Working with tasks, docs, emails, chats, forum, media files, mind maps, and many more.
  • Ready-to-use solution and no additional software needed.

Features Explained

Human Resource Management (HRM)

This module contains all the relevant information about your company’s employees. That includes personal details, address, contact details, and teamwork information. You can easily monitor your employee details and also the company’s structure. It also helps to detect the duplication of functions in your teamwork.

Task Manager – Assigning Tasks

This module helps us to assign tasks to each and every employee. You can control the working functions of the team. You can also hold group discussions and solve problems quickly. The best part is you can find out which employee put his/her maximum effort into the job.

optimise business

eMail Client – Easy way to communicate

TeamWox has elegant eMail client, which makes employees easy to communicate with. You can also set up filters that helps you to automatically sort emails. You can create any accounts and receive e-mails from several addresses at the same time.

Business Management Reports

Every company expects business reports after completing some projects or works. But now you don’t have to put that effort on your employees, you can easily generate them using this. TeamWox’s company management reports are automatic and perfect.

Their system of automated built-in company management reports allows you to control your business at a new level and you can also get productivity reports as well.

If you wish to try TeamWox, you can checkout the free-of-charge on-premises for up to 10 users or two-month Trial SaaS version.

Overall TeamWox is a great application if you wish to be productive, don’t forget to check it out.

Want Free CRM, Intranet And Task Manager?

Bitrix24 - sales funnelBitrix24 is a new SaaS (software as a service) cloud based social intranet platform that makes corporate intranet easily available to smaller companies. It does not take any time to deploy (everything is already installed and set up) and doesn’t cost anything if it’s used by companies with fewer than 12 employees.

At first, Bitrix24 looks like corporate Facebook – there is the wall or activity stream where different employees engage in discussions and vote by ‘liking’ ideas, documents or workgroups. There are also instant messenger and photogallery. This is where the similarities end.

Free CRM (Customer Relationship Module)

The first important Bitrix24 module is free CRM (customer relationship module) that comes with a database for clients and prospects that are easily sorted by events (phone call or meeting, for instance). Next comes the sales funnel that divides clients into easy-to-work-with groups – new prospects, first contact, requested quote, scheduled meeting, negotiations and sales, for example (the actual setup is customizable). Bitrix24 free CRM is designed for easy interactions with clients. For example, you can send an e-mail to a certain group as well as import/export any client information. You can also set Bitrix24 to automatically import ‘leads’ that are generated by any site into the CRM.

Document Management

The second important module is document management. This module allows storing, editing and collaborating on various documents with co-workers. The documents can be made private (visible to document owner only) or shared. Bitrix24 also tracks version history, making it possible to revert to older version of the document, if necessary. Importantly, you can map a single document library or all of your document libraries to a network drive on your local machine literally in 2 clicks using WebDav. That means that whether you use Windows, Mac OS, or Linux, you will be able to see the documents in the intranet locally through your file manager.

Bitrix24 - absence chart

Planning & Task/Project Management

Third and fourth are planning and task/project management modules. These include calendar, work reports, absentee charts, meeting scheduler, personalized to-do lists, time management tools, even Gantt charts for easy visualization of progress made on specific projects. The employees are split into workgroups and access rights are assigned to each individual. For example, the department head may see work reports of his subordinates only, while vice-president is able to view every work report made by any employee.

Because companies tend to outsource or hire outside contractors/freelancer Bitrix24 allows one to easily integrate those into workgroups and give non-employees access to corporate intranet with restricted rights specified as necessary. Also, for higher mobility, Bitrix24.com can be easily accessed via iPhone, iPad or any Android based device.

As mentioned, Bitrix24.com is free when used by 12 employees or fewer. Bitrix24.com can be used by unlimited numbers of workers for $99 a month. Unlike other similar services, Bitrix24.com doesn’t charge extra for each additional employee, since it is cloud based and ample storage is available. The premium version is priced at $199 a month.